Meeting management system including automated equipment setup

Abstract

A system includes at least one processor, a memory, at least one data storage device, at least one communication interface, and at least one program of instructions stored in the memory and executable in the processor. The program of instructions accepts information defining a presentation type of meeting, the presentation type of meeting being associated with preset resources including a presentation capture device, displays at least one presentation preset parameter based on the presentation type of meeting, receives presentation preset information from the at least one displayed presentation preset parameter, the presentation preset information including a start time, an end time, and shared documentation, automatically determines a room by communicating with a scheduling server the availability of the preset resources based on the received presentation preset information, notify a conference initiator of the room, and sends at least one command to control at least one of the associated preset resources in response to the start time and the end time. The at least one presentation preset parameter includes a recording profile, the presentation preset information includes a preconfigured recording profile, the preconfigured recording profile includes at least one AV workflow function, the at least one AV workflow function includes an encoding profile, and the encoding profile includes an audio CODEC preset parameter, an audio channels preset parameter, a sampling frequency preset parameter and an audio bitrate preset parameter.