Data collection method and report generation apparatus including an automatch function for generating a report illustrating a field order and associated invoice

Abstract

A system is disclosed for storing and maintaining a plurality of field orders and a corresponding plurality of invoices. This system allows a supplier and a buyer to easily view and obtain copies of one or more of the field orders and their corresponding invoices when proper security constraints are satisfied. The system includes a computer server adapted to receive input data comprising a plurality of field orders and a corresponding plurality of invoices, the field orders and the invoices being stored in a memory of the server. A processor of the server will execute a software package stored in a memory of the server called a report generation software. When the report generation software is executed by the processor of the server, a 'special report' is available for display on the server's recorder or display device, that 'special report' being adapted to be viewed by either the buyer or the supplier. On that ‘special report’, there are three columns. A first column consists of a plurality of descriptions of goods or services. A second column consists of a plurality of field orders. A third column consists of a plurality of invoices corresponding, respectively, to the plurality of field orders. The ‘special report’ can be viewed by the buyer when the buyer accesses the supplier's server via the internet and initiates an ‘automatch’ function. However, before accessing the supplier's server, the buyer must first input certain security constraints, such as username and password.