Systems and methods for secure fax and scan transmission status notification

Abstract

The presently disclosed embodiments are directed to systems and methods for transmitting a secure electronic fax or scan transmission report for a fax or scan job from a fax capable printer or a multifunctional device respectively. When the electronic confirmation (EConfirmation) option is selected, the machine sends an email comprising a status of the fax or scan job to the sender and a hyperlink. The sender then selects or 'clicks' on the hyperlink, which connects to the machine Web (UI) Services. Web services automatically retrieves the job information and correctly displays all previously entered selections. The sender then simply verifies the information, makes any necessary changes and selects or 'clicks' a button on the Web services to retransmit the fax or scan documents. In another embodiment, the sender is given an option to reformat a scan job by compressing or changing job parameters of the scan job. A method is also provided to automatically reformat the scan job and retransmit the reformatted scan job over the network if the transmission fails due to insufficient storage requirements and/or file size limitations at the destination.