Automatic virtual purchase card charge reconciliation against requisition in an online procurement system

Abstract

A programmed computer-implemented method allows enterprises to pay transactions using a virtual credit card at the time of an approved purchase order. The approach maintains corporate controls relating to requisitions and purchase orders, eliminates the need for electronic invoicing, and automates the accounting and reconciliation of virtual credit card charges. For example, a particular line item in a card statement, representing a particular charge event, is automatically reconciled to the correct purchase order. For another example, each charge represented in a card statement can be associated with the supplier that is identified in a corresponding PO. Therefore, a computer graphical user interface (GUI) can show vendor identification at any time, whereas most buyers are not able to see the true vendor in spend data on a credit card charge, as the vendor is typically just represented as the issuing bank.